Comissioner Meeting Minutes – January 2018


January 16, 2018


The regular meeting of Joint Fire Protection Ferry County District 3/Stevens County District 8 was called to order at 6:30 p.m. on January 16, 2018 at the District Office by Chairperson: Charlie Cole.

Present: Commissioners Chez Young, Helen Sowards, Shirly Nevin, Steve Benell and Dale McNitt. Chief Herb Hippler, Purchasing Agent Mark Stevens, and Secretary, Shauna Hippler.


Guests: Fortitude Isreal


Minutes: Charlie read the amended minutes from November 2017 minutes.  Shirly made the motion to accept and Steve 2nd, vote was unanimous.

Helen made the motion to accept the December 2017 minutes, Chez 2nd, vote was unanimous.


Resolutions: Three new Resolutions

  • 2018-1 Agree to operate as a joint department
  • 2018-2 Organization of the Joint Board of Fire Commissioners for 3&8 committee.

             Charlie: Chairperson and Buildings

             Helen: Recruitment

             Steve: Insurance

             Shirly: Finance

             Dale: Fire Safety

             Chez: Communication


  • 2018-3 Authorization BVFF- Board of Trustees for BVFF



DNR Phase 2 Grant:  Herb has turned in the grant


Tribal Mutual Aid: In the past the Tribe hasn’t wanted to sign the Mutual Aid Agreement. The dept. will just wait until they’re ready to agree to our terms.


Alivia’s accident: The BVFF board met with Alivia before the commissioners meeting to go over her accident. The accident form was sent to BVFF and Steve is handling the case.



Communications to Board: Charlie turned in his resignation as Station Captain for the Barneys Station.


New Business: None


Correspondence: None


Budget Report: January’s treasurers report will be brought in and signed at the February meeting.



Vouchers Audited and Certified BY THE AUDITING OFFICER AS REQUIRED BY RCW 42.24.080 and those expense reimbursement claims certified as required by RCW 42.24.090, have been recorded on a listing, which has been made available to the board. As of this date October 12, 2017 the board by a unanimous vote, does approve for payment those vouchers included in the above list and further described as follows: Accounts Payable vouchers #320398 through #320423 in the amount of $17,928.17.

Committee Reports:

  • Buildings: Chez is handling the building plans for the Northport Flatcreek Rd station. And contacting Ziggys to draw up the design and cost. The new station will be roughly 48 x 68 with 4 doors in the front to house at least 5 vehicles. Roy Eslick has donated his dump truck to haul in gravel etc. he’s asking the department to reimburse his gas expense. An ad in the newspaper will need to be placed for bids on the new station, we need at least 3 bids. Bid would be for materials only. Commissioners would like to have Fogles to give a presentation to set up the water system in February.
  • Communications: None
  • Fire Safety: None
  • Recruitment: None
  • Insurance: None


Medical Officer Report: None

Chiefs Report: We had an eye injury in the vehicle storage building The local board of safety committee reviewed the claim and came up with a corrective action to prevent this type of injury in the future.

I’m making headway on the FEMA grant, hope to have it completed by the end of the month.

DNR phase II grant is in the home stretch for being awarded, they needed more info on the location of the dry hydrants and permits required to install them.

SOP’s will be going to print in Feb 2018 and a copy will be handed out to all volunteers along with a signature saying they received a copy.

Structure class has started in Colville, we have ran out of structure gear and will need to place an order for pants and boots once they have completed the class.

Wednesdays in January have been dedicated to ice rescue training. We will be having a final exercise Jan 27, 2018 (Hands on training)

There was a fatality MVA in January, we will be doing a after action review next district meeting.

EMT class is coming up. We have 5 potential candidates that want to attend this class, the fee is $950. Almost $1000 bucks out of pocket for a volunteer to attend and wait 1 year for reimbursement from the department. I feel this asking too much from someone to become an EMT for the department and need re-evaluated by the board.


Open Issues:


  • Burn Building: Herb has received 2 small and 2 large containers so far.
  • Executive Session: 8:15 to 8:37


Shirly made a motion to adjourn meeting at 9:20pm Dale seconded. Motion was unanimous.


Respectfully submitted:

Shauna Hippler, Secretary ___________________________________


Charlie Cole, Chairperson ____________________________


JFPD 3&8
25266 Hwy 395 N
Kettle Falls, WA 99141

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